Job Title: Development Associate
Reports to: Executive Director
The duties, responsibilities, and specifications listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the Carnegie Library of Homestead (CLoH) and the employee and is subject to change as the needs of CLoH and the requirements of the job change.
For over 100 years, the mission of the historic Carnegie Library of Homestead has been to provide programs and facilities that enhance learning, wellness, and the quality of life within and outside the Steel Valley. Unique from other libraries, the Carnegie Library of Homestead includes a Music Hall, Library, and Athletic Club. The Music Hall has a seat capacity of 1,000 and attracts audiences regularly from Ohio, Pennsylvania, and West Virginia. Many nationally recognized artists and bands perform at the Music Hall, generally, over 50 concerts are booked annually. With a collection of 35,000 materials, over 40 online databases, 24 public access computers, and 7,000 registered library cardholders, the Library offers many programs, services, and resources for the entire community. The Athletic Club includes several fitness-related amenities, including a pool, gymnasium, and full-service exercise facility. The Athletic Club caters to both groups as well as individuals. Currently, there are approximately 1,100 dues paying members.
The Carnegie Library of Homestead, also known as the Carnegie of Homestead (CoH) tries to remain true to its founder’s vision, while at the same time innovating new programs and services that demonstrate the flexibility and entrepreneurial spirit of an organization whose desire is to remain viable into the future.
The organization is comprised of approximately 25 full and part-time staff and a multitude of volunteers and community supporters that ensure a vibrant, welcoming atmosphere.
The Development Associate is responsible for assisting and supporting fundraising activities and operations, conducting the full range of activities required to seek and manage grants from foundations, corporations, nonprofit organizations, civic groups, and government entities. They will also be responsible for writing successful proposals for foundation grants, grant tracking and reporting for the Carnegie of Homestead. The position will work with the Executive Director in writing coherent, organizing, and compelling proposals, researching, writing, and coordinating the grant application process; management of proposals and maintaining a donor database. They will collaborate with team members in the organization to assist with other fundraising projects and help develop relationships with key stakeholders.
To ensure success you need to have experience in grant-writing, individual giving, annual campaign, and event-based fundraising initiatives. A successful candidate will balance priorities across different areas of responsibility, while seeking ways to improve existing processes and generate new revenue for the organization. Excellent writing and communication skills are a must, as well being a team player.
Planning, Grant writing, Data Collection, Reporting and other Fundraising duties:
- Maintains proficient knowledge of organization’s history and programs.
- Prepare, assemble, and submit grant requests, including letters, proposals, budgets, and presentations.
- Works with directors and accounting team to gather information necessary to report to corporate/foundation funders on current grant programs.
- Responsible for effectively managing grants calendar.
- Work with the Executive Director, Program Directors, Trustees, and/or other fundraising consultants to schedule appointments with foundation officers and other prospects, promote and arrange onsite tours for supporters (foundation officers, donors, sponsors).
- Provide stewardship to current donors, including work with the Executive Director to provide verbal and/or written updates to individual, corporate and foundation donors.
- Works with the Executive Director and Library Director to execute all aspects of appeals during the year. (i.e.: Love Your Library, Music Hall Seat Campaign)
- Collaborating with the Executive Director to compile annual report data.
- Coordinates with interns and volunteers to assist in the planning and execution of other fundraising projects (i.e.: events).
- Performs projects and tasks as assigned by the Executive Director.
- Research various types of grants available and the criteria to qualify for each.
- Assists Department Director and Finance Team with pre-award budget development and performs post-award budget revision reporting for grants.
- Responsible for the monitoring of grant activity.
- Maintains records in donor database.
- Performs projects and tasks as assigned by the Executive Director.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
A Bachelor’s Degree in creative writing or related nonprofit field, or equivalent experience.
Previous experience with grant writing, fundraising for education, library, theater, or community centers a plus.
Knowledge and Skills
- Knowledge of fundraising information research, techniques, and strategies.
- Ability to develop and maintain donor database.
- Excellent communication skills, both verbal and written.
- Strong people skills.
- Excellent organizational skills.
- Ability to meet deadlines.
- Proficiency in Microsoft Office.
- Multi-task in a busy environment, and work with frequent interruptions.
- Manage time, set priorities to meet assignment deadlines.
- Thorough understanding of effective grant writing techniques.
- Proficient in Microsoft Office Suite or related software.
- Able to monitor and meet income goals.
- Assess situations/problems and logically find solutions.
- Capable of effectively and efficiently performing his/her specific duties as assigned with minimal supervision.
- Ability to make decisions and meet deadlines in an environment of limited resources.
- Demonstrates a team-oriented mindset.
- Communicate effectively both verbally and in writing.
- Establishes and maintains effective working relationships with superiors, subordinates, associates, representatives from other agencies and the public.
Physical Demands and Work Environment:
The usual and customary methods of performing the job’s functions requires the following physical demands: lifting, carrying, pushing and/or pulling some climbing and balancing; some stooping, kneeling, crouching and/or crawling; reaching, handling, fingering and/or feeling. Generally, the job requires 60% sitting, 20% walking and 20% standing. The job is performed under some temperature extremes. Employee must be legally authorized to work in the United States and provide proper documentation. Employees are subject to a criminal background check, FBI, and youth clearance-check prior to the start of employment.
The Carnegie Library of Homestead provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics, in addition to federal law requirements. The Carnegie Library of Homestead complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfers, leaves of absence, compensation, and training. The Carnegie Library of Homestead expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Carnegie Library of Homestead’s employees to perform their job duties may result in discipline up to and including discharge.
To apply for this position, submit a cover letter and resume to humanresources@